BACKGROUND

In September, 2012, the Fire Department purchased new Motorola portable and vehicle mobile radios and accessories through the Northwest Central Dispatch System (NWCDS) group purchase program.  This purchase was necessary because NWCDS replaced their old radio system with newer technology, and the Fire Department's radios were not compatible with this new system.  At that time, NWCDS established a group purchase program for all community members by a bid solicitation for the required equipment.  Motorola was the successful bidder and will still honor bid prices.

The Fire Department would like to add the following to its existing inventory of radio equipment:  two Motorola APX6500 Lite vehicle mobile radios and three Motorola APX7000XE portable radios.

There is $29,000 budgeted in account 401-3501-572.50-15 EQ9502 for this new equipment.

RECOMMENDATION

It is recommended that the Village Board waive formal bidding procedures and approve the purchase of five radios from Motorola in Schaumburg, IL through the Northwest Central Dispatch System group purchase program for a total cost of $28,821.25.  The vendor has been determined to be responsible and meets specifications.