Asphalt Maintenance is one of the key responsibilities of the Public Works Department.  Every year crews perform pothole repairs, patching, and crack sealing.  Over the years, Staff has been satisfied with contractual spray patching as an additional tool for asphalt maintenance.  Spray patching is a unique process where emulsion and stone are sprayed into a pothole.  The process is controlled safely from inside a truck and usually takes a one-person crew to complete.  The result is a pothole repair that far outlasts the "throw and go" process that uses cold mix asphalt that has to be repeatedly placed into potholes.  Public Works has been contracting spray patching for seven years and has not seen a single failure to date.                      

The Village has an existing one-year contract with Pothole Pros for Spray Patching, which was originally authorized by the Board on May 6, 2019. Staff is requesting Village Board approval to extend the existing contract for spray patching to Pothole Pros for one additional year. 

Pothole Pros agreed to extend the contract for one additional year, with no price increase to the $212 hourly rate. This rate includes all labor, equipment, and materials needed to complete pothole patching. 

Staff has been pleased with Pothole Pros quality of work, and recommends a one-year extension of this contract.

Funds are available in Account No. 101-7101-531.21-15 totaling $90,000.00

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for Asphalt Spray Patching to Pothole Pros of Elgin, Illinois per original contract terms, and authorize Staff to execute the necessary documents.