The Village of Arlington Height's Capital plan includes the conversion of non-efficient lighting to Light Emitting Diodes (LED's) wherever possible.  The Village plans to replace 400 street lights annually and 296 lights in the Public Works Garage.

This bid was designed to provide competitive pricing for these projects.  Currently the Public Works Garage has 296 lights rated at 452 watts each including a transformer. The proposed lights are only 165 watts each. The Village has submitted the necessary paperwork for ComEd's Efficiency Rebate Program and anticipate a rebate of $42,900.

On November 26th, two bids were publicly opened and read aloud for the supply of the LED Lights. The bid from Graybar Electric was rejected because it did not include the necessary paperwork and bonds as required by the bid request. The only qualified bidder was Northwest Electric Supply of Mount Prospect, IL with a bid of $47,598 for the garage lights.  Although they provided quotes for both street light and garage light items, Staff believes only the garage lights are at a competitive price. Therefore, Staff recommends only awarding the Garage Lighting item at this time.

The Village routinely does work with Northwest Electric Supply, and Staff recommends award.

Staff is requesting the use of reserve funding for this project.  Not only will this project reduce future energy demands, Staff is anticipating a ComEd Rebate covering 90% of the costs.

Staff has confirmed with Finance that Account 401-7101-571.50-20 (BL9505) can accommodate the request after a $15,000 transfer from Contingency (Account 401-9901-571.40-96).

RECOMMENDATION

It is recommended that the Village Board reject the bid from Graybar Electric as incomplete and award the bid to Northwest Electric Supply of Mount Prospect, Illinois, in the amount of $47,598 for 296 High Bay Lights in the Public Works Garage and authorize Staff to execute the necessary documents. It is also recommended that the 2019 Budget be amended by transferring $14,598 from Contingency Account 401-9901-571.40-96 to Account 401-7101-571.50-20 (BL9505) to accommodate the project.