Currently, the Village utilizes three contracts for custodial services for the municipal buildings. The 2020 budget - Building Maintenance Account has $236,000 allocated for Custodial Services for all municipal buildings. The "Group B" contract covers the cleaning needs of the Public Works Administration Building, Fire Department Headquarters, two Train Stations, and the Historical Offices.

The “Group B” cleaning contract covers services after hours for the Public Works Administration Building and the Fire Department Headquarters five days a week, and three days a week for the Historical offices. Due to the high use of the train stations, twice-a-day services for five days a week are necessary. On April 4th, 2016, the Village Board awarded a three-year contract to Complete Cleaning of Wood Dale, IL for the above services.

Per Village policy, successful contractors can be permitted up to three one-year extensions with Village Board approval.

Staff has been satisfied with the custodial services provided by Complete Cleaning. Therefore, Staff is recommending a one-year contract extension, per the original contract terms. This would be the first of three potential one-year extensions, and this extension would begin April 2020. Complete Cleaning has offered to extend the contract for 12 months per original terms.

Funds are available for these services in Account No. 101-7101-531.21-11.   Expenses are estimated at $63,000.00.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for Municipal Buildings Custodial Service - Group B - Contract Extension 2020 to Complete Cleaning of Wood Dale, Illinois, up to the budgeted amount, and authorize staff to execute the necessary documents.