Melas Park is one of the six stormwater stations maintained by the Public Works Department. The station consists of three pumps that typically oscillate between two pumps, with the third as a backup. Staff has been having routine problems with Pump #3 and had scheduled replacement when Pump #2 failed in 2019.  Pump #3 had to wait for repairs until work was completed on Pump #2.  Pump #2 was replaced and put back in service in 2019.  

Earlier this year, Pump #3 was decommissioned, removed, and sent to Water Solutions for reinspection.  It has been determined the pump needs replacement, as the repair costs exceed its value.  Staff has inspected the pump and agrees with the assessment.  

Water Solutions is the sole provider of Xylem pumps, and provided a quote of $46,660 for replacement of the pump and motor only, as the line shaft and other assemblies can be reused.  

It is staff’s recommendation that the Village waive formal bidding and accept the quote from the sole provider of Xylem pumps, Water Solutions of Wauconda, IL. 

Funding for the pump and motor is available in Account No. 505-7201-561.50-15 (EQ-9401).

RECOMMENDATION

It is recommended that the Village Board waive formal bidding and award the Stormwater Station - Pump & Motor Replacement to Water Solutions of Wauconda, Illinois in the amount of $46,660 and authorize staff to execute the necessary documents.