In March 2019, after a competitive bid process, the Village Board awarded a two-year contract to Schroeder & Schroeder, Inc. of Skokie, Illinois for concrete flatwork.  Examples of concrete flatwork are road, curb, sidewalk and driveway apron repairs. This contract enables various units within Public Works to have concrete services performed that are required due to maintenance-related excavations and normal deterioration.

The bids were solicited through the Municipal Partnering Initiative (MPI). MPI is a cooperative of local municipalities that jointly bid similar projects in an effort to reduce administration expenses and unit prices through economies of scale. The Village participates in several MPI projects on an annual basis. 

The March 2019 bid award incorrectly referenced the contract with a two-year term, although, the bid documents stated three-years.  Staff has been pleased with the performance of the contractor the last two years and would like to amend the original contract to reflect the three-year term allowed in the bid documents. The term of this new contract would expire in December 2021, and would allow for up to three additional one-year contract extensions with Board approval.

While the total costs are dependent on the actual quantities used, Public Works expenditures will not exceed the total amount of the budget.  The 2021 Operating Budget includes $382,800 in Account No. 505-7201-561.21-30 and $185,000 in Account No. 101-7101-531.21-15 for contractual roadway repairs.

RECOMMENDATION

It is recommended that the Village Board amend the Concrete Flatwork contract with Schroeder & Schroeder, Inc. of Skokie, Illinois, to allow for an additional year as permitted in the bid documents and authorize staff to execute the necessary documents.