Since 2017, the Village has utilized Reclamite pavement rejuvenation as part of our roadway preventive maintenance plan.  Reclamite, which is an emulsion made up of specific petroleum oils and resins and was formulated to extend the life cycle of asphalt pavement by restoring and preserving the asphalt’s binder. Staff has been pleased with the product's performance in reducing cracks and prolonging the life of the pavement. It is our recommendation to continue the use of Reclamite and to apply Reclamite to all asphalt streets completed in 2020. The total pavement surface area to have Reclamite applied is 150,000 sq yds.  Funding is available through the Capital Projects Fund. 

The Municipal Partnering Initiative (MPI) is a working group of sixteen Chicagoland suburban municipalities which have been working together in group bids since the fall of 2010.  Combining multiple municipal bids allows for lower pricing through greater quantities.  The Village of Winnetka led a group of municipalities this year on a three-year bid for Pavement Rejuvenation.  Bids were duly advertised and publicly opened by the Village of Winnetka on behalf of the Municipal Partnering Initiative on March 11, 2021. 

Corrective Asphalt Materials, Inc. was the low bid received by the MPI. Their unit prices to apply Reclamite, furnish and apply lime screenings, traffic control, resident notification, pre-sweeping and post sweeping are as follows:

Amount (Sq. Yd.) Price (Sq.Yd.)

Less than or equal to 19,999 Sq. Yds. $1.02
20,000 Sq. Yds. to 39,999 Sq. Yds. $0.97
40,000 Sq. Yds. to 74,999 Sq. Yds. $0.94
Greater than or equal to 75,000 Sq. Yds. $0.90

As the surface area is greater than 75,000 square yards, the unit price applicable to this contract is $0.90 per square yard.  The above unit prices will be in effect for a minimum of three years (2021 thru 2023).

Bid Summary:

150,000 sq yds @ $0.90 per sq yd $135,000.00

Amount of Bid Recommended (FY 2021) $135,000.00

Funds for these services are available in Account No. 401-7101-571.50-30 (ST1802).  Funds will be budgeted for the Pavement Rejuvenation necessary for the 2022 & 2023 services.

RECOMMENDATION

It is recommended that the Village Board approve the three-year contract for Pavement Rejuvenation to Corrective Asphalt Materials, Inc. of South Roxana, Illinois, in the amount of $135,000 (Year 1) and authorize staff to execute the necessary documents.