The 2021 Public Works Capital Budget includes $227,800 for audio visual upgrades in the Village Hall. This project is designed to replace the presentation equipment and screens utilized in the Village Board Room and Community Room.  The only upgrade the equipment has received over the last 13 years was a projector replacement in the Village Board Room.

The Village hired the team of 2010 Engineering and Technical Design Services, Inc. (TDSI) to prepare a design scope for the technology upgrades. The design team met several times with representatives from numerous Village Departments. Initial planning and concept design are now completed.  The next phases of the project are design development and construction engineering, including bid assistance.

Staff was pleased with the knowledge and support from the consultant. TDSI provided a not-to-exceed cost estimate of $29,913 for the final two phases of the project.

Funding for these services is available in Account No. 401-7101-571.50-20 (EQ2102).

RECOMMENDATION

Staff recommends that the Village Board award the Phase 2 and Phase 3 of the Audio Visual Systems Upgrade - Design Contract to Technical Design Services, Inc. of Naperville, Illinois, in an not-to-exceed amount of $29,913 and authorize staff to execute the necessary documents.