The Village’s current Enterprise Resource Program (ERP) system, formally SunGard HTE and now CentralSquare Technologies, was purchased in 1996. This software provides base internal service activities such as accounting, budgeting, payroll, purchasing, cash receipts and permitting.
In September 2021, the Village entered into an agreement with Tyler Technologies to replace the Village’s legacy ERP system, HTE. The implementation for the new ERP system will begin in January 2022 and is scheduled to be completed in 26 months. While the Village will be transitioning to the new ERP system, it is necessary to renew the current ERP maintenance support agreement for a two-year term with CentralSquare Technologies. This will allow continuity of operations and testing while the new ERP is being implemented. The agreement would run from January 1, 2022 through December 31, 2023.
CentralSquare Technologies is the sole provider for the HTE software and equipment. Funds are available and budgeted in 625-0601-553-2039.
RECOMMENDATION
It is recommended that the Village Board approve a two-year software and maintenance agreement with CentralSquare Technologies, Lake Mary, FL in the amount of $446,163.12 to be paid monthly in the amount of $18,590.13.