The 2022 approved budget includes $1,715,000 for the rehabilitation of the water tank at Well #13. Well #13 is located at 3702 N. Kennicott Avenue and consists of two 6-million gallon water storage tanks. The North tank requires maintenance repairs to the roof support, and painting of the interior/exterior of the tank. It is critical that the design and specifications are of the highest quality to ensure the best quality of work and minimization of change orders during the construction phase.  During the early design stages of this project, Northwest Water Commission (NWC) notified the Village of their desire to reconstruct the fill pipe to this tower. NWC is responsible for the maintenance of this fill pipe and has requested to relocate the fill pipe from the exterior of the tank to the interior. This request effects tanks at both Well #13 North and Well #16 East.  NWC has agreed to be responsible for the cost of design, construction, and construction inspection of the pipe changes.

Robinson Engineering Ltd. has already been approved by the Village Board to performed the design and construction observation services for the Village on the water tank 13 painting project. The Village prefers to have one design consultant working on a project to avoid any conflicts that arise. NWC has agreed to utilize the services of Robinson Engineering Ltd. 

The consultant, Robinson Engineering Ltd., will prepare bid specifications with appropriate detailed plans, and facilitate a pre-bid meeting for project coordination and clarification to potential contractors. Services will also include bid evaluations and preliminary contractor research for a low qualified bid recommendation, and construction observation during the project. The cost for Robinson Engineering Ltd. related services is $53,560 which will be reimbursed to the Village from NWC after construction is complete. The budget for the project is $1,715,000.  

Funding for these services is available in Account No. 505-9001-571.50-25 (WA1101).  

RECOMMENDATION

It is recommended that the Village Board award a professional services contract for design, bid assistance, and construction observation services to Robinson Engineering Ltd., in the amount of $53,560 and authorize staff to execute the necessary documents.