The Public Works Department has an existing contract with Clean Cut Tree Services of Grayslake, IL for parkway tree removals and emergency tree work.  The current three-year contract expired on March 12, 2021.

Per Village policy, successful contractors can be permitted up to three one-year extensions, with Village Board approval. Clean Cut has agreed to a one-year extension per contract terms, with a 3.3% price increase. The contract also stipulates an hourly emergency rate for tree removal assistance during natural disasters. These rates are also proposed to have the same 3.3% increase. 

Clean Cut Tree Services has performed well and staff recommends extending their contract. This would be the second of three possible extensions, and the extension would begin in April 2022.

Funding for these services is available in Account No.101-7101-531.21-55.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for parkway tree removal & emergency tree work to Clean Cut Tree Services of Grayslake, Illinois, at unit bid prices, up to the budgeted amount, and authorize staff to execute the necessary documents.