The Village utilizes three contracts for custodial services for the municipal buildings. The "Group B" contract covers the cleaning needs of the Public Works Administration Building, Fire Department Headquarters, two Train Stations, and the Historical Offices.

The “Group B” cleaning contract covers services after hours for Public Works Administration Building and the Fire Department Headquarters five days a week, and three days a week for the Historical offices. Due to the high use of the train stations, twice-a-day services for five days a week are necessary.

On April 4th, 2016, the Village Board awarded a three-year contract to Complete Cleaning of Wood Dale, IL for the above services.  Per Village policy, successful contractors can be permitted up to three one-year extensions with Village Board approval. 

Staff has been satisfied with the custodial services provided by Complete Cleaning. Therefore, staff is recommending a one-year contract extension, per the original contract terms, with no price increase. This would be the third of three possible extensions, and this extension would begin in 2022. Complete Cleaning has offered to extend the contract at no additional cost.

Funding for these services is available in Account No. 101-7101-531.21-11. The estimated expenses for these services for 2022 are $63,000.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for Municipal Buildings Custodial Services - Group B to Complete Cleaning of Wood Dale, Illinois, up to the budgeted amount, and authorize staff to execute the necessary documents.