Annually, the Public Works Department conducts routine removal of parkway trees due to storms, hazardous conditions, or natural decline. Contractually, approximately 450 parkway trees are removed annually. The annual budget includes $125,000 for parkway tree removals, stump removals, and restoration work.

On March 28, 2018, a three-year contract was approved with Clean Cut Tree Services of Grayslake, IL for parkway tree removals and emergency tree work. Per Village policy, successful contractors can be permitted up to three one-year contract extensions, with Village Board approval. 

Clean Cut has agreed to a one-year extension per contract terms, with a 2.7% price increase. The contract also stipulates an hourly emergency rate for tree removal assistance during natural disasters. These rates are also proposed to have the same 2.7% increase. 

Clean Cut Tree Services has performed well, and Staff recommends extending their contract. This would be the final of three possible extensions.

Funding for these services is available in Account No.101-7101-531.21-55.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for Parkway Tree Removal & Emergency Tree Work to Clean Cut Tree Services of Grayslake, Illinois, at unit bid prices, up to the budgeted amount, and authorize Staff to execute the necessary documents.