The Public Works Department contracts for material testing services for street programs, sidewalk, and other public improvement projects. The scope of services includes concrete and asphalt material inspections, coring operations and laboratory tests, along with many other services. The Request for Proposal included a list of estimated services and quantities to enable direct comparison of prices.

The Village solicited proposals from six (6) qualified firms to provide material testing services for three (3) years from January 1, 2023 to December 31, 2025, with options to renew an annual yearly contract for up to three additional years solely at the Village’s discretion. On January 20, 2023, proposals were received from the following four (4) consultants:

FIRM                                                              ESTIMATED COSTS

CGMT, Inc.                                                      $94,245.00

Rubino Engineering Inc.                                $121,520.00

Soil and Material Consultants, Inc.                $121,450.00

Chicago Testing Laboratory, Inc.                    $149,653.00

Consideration of the proposals were based on costs and qualifications. The funding for this work is included in the budget for the 2023 Street Programs under account #401-7101-571.50-30. Costs will be based on the actual services provided and are not to exceed $100,000. The material testing service costs for 2024 and 2025 will be budgeted in those years.

Construction & Geotechnical Material Testing, Inc. (CGMT, Inc.) has successfully completed the material testing services for the Village of Arlington Heights since 2011, as well as other local municipalities. They have been determined to be a responsible vendor.

RECOMMENDATION

It is recommended that the Village Board authorize the execution of a three-year contract with Construction & Geotechnical Material Testing, Inc. of Elk Grove Village for material testing services for the period of January 1, 2023 thru December 31, 2025.