The Public Works Department contracts the supply and delivery of cold patch asphalt.  Cold patch asphalt, otherwise known as cold mix asphalt, is a readily available, easy to apply roadway patching product that is used for repair of potholes and utility excavations, when outside temperatures do not permit Hot Mix Asphalt (HMA).

Public Works is requesting approval to join the Cold Patch Asphalt Contract through the Municipal Purchasing Initiative (MPI). Bids for the Cold Patch contract were advertised and opened by the Village of Buffalo Grove. The duration of the contract is proposed as a one-year initial term with the option to extend once, with a one-year extension. Staff recommends approval of the MPI contract price. 

Peter Baker & Son co. was the only bidder, offering a price of $175/ton, including delivery of the product. The 2023 budget includes $54,600 for this service, and the budget accounts utilized for cold patching include 101-7101-531.31-90 ($27,300) and 505-7201-561.31-90 ($27,300). 

RECOMMENDATION

It is recommended that the Village Board award a one-year contract for Asphalt Cold Patch to Peter Baker & Son Co. of Lake Bluff, Illinois, for a delivered unit price of $175/ton, up to the budgeted amount, and authorize Staff to execute the necessary documents.