The current 2023 budget for the I.T. Equipment Replacement Program provides for the annual replacement of Village computer equipment. The I.T. Division has selected Dell Computers for standardizing desktop PC’s, which provides a uniform installation process and cuts repair costs and replacement parts. This year the Village will be purchasing 35 desktop computers, 26 full-size laptop computers with 10 docking stations, 4 small portable laptop computers, and 5 police vehicle rugged laptop computers. 

Dell was awarded the bid for the Midwestern Higher Education Compact (MHEC) - the specifications allow for local municipalities to use the joint purchase on the contract #181093/agreement #07012015. Last year, the Village purchased Dell desktop PCs at a cost of $741 each; the MHEC price for our Village computers this year is $691.  However last year the Village purchased full-size Dell Latitude laptops for $953 each; the MHEC price for our full-size Dell Latitude laptops this year is $1,101 each.  That is a $148 (approx. 15%) increase over last year’s price. Factors affecting the price deference are chip shortages and supply chain issues caused by the COVID-19 Pandemic.

Funds are available and have been budgeted in I.T. Account 625-0601-550100 project string EQ9708-EQUIP-HW/SW for the aforementioned PC’s totaling $ 85,670.24.

RECOMMENDATION:

It is recommended that the Village Board authorize the purchase of Dell computers using the MHEC joint purchasing contract for a total cost of $ 85,670.24 from Dell Marketing, Round Rock, TX and authorize Staff to execute the necessary documents.