The 2023 Public Works Operating Budget includes $332,500 for contractual landscape maintenance. High Profile Landscaping accounts for $55,000 of the annual budget. The contract covers the complete landscaping maintenance of 36 locations throughout the community. These areas are highly visible to the public and are maintained to our highest quality standard. The Village is responsible for the maintenance of these areas, including turf maintenance, flower installation/maintenance, mowing, fertilizing, edging, aerating, sprinkler maintenance and general litter removal.

On April 6, 2020, a three-year contract was approved with Apex Landscaping of Hawthorn Woods, IL for High Profile Landscaping services. Per Village policy, successful contractors can be permitted up to three one-year extensions with Village Board approval. Staff has been satisfied with the quality of work provided by the contractor.

Staff is requesting approval for the first of three possible one-year contract extensions. This extension would begin in January 2023 and end in December 2023. The contractor has offered to extend the contract with a price increase of 3.4%, which is within contract terms.

Funds are available in Account No. 101-7101-521550.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension for High Profile Landscaping to Apex Landscaping of Hawthorn Woods, Illinois per original contract terms, and authorize Staff to execute necessary documents.