On October 21, 2013 the Village Board authorized a contract to GSF USA of Buffalo Grove, Illinois for custodial services at Village Hall, Police, Public Works, Senior Center, and Fire Station #2. GSF was selected due to the poor performance of the lowest bidder.   While GSF USA’s performance has been adequate, their bid did not include either of the Village’s two train stations or the Historical Society.

In order to service these three additional facilities in a timely fashion, staff solicited proposals from three different custodial firms for this limited work as follows:

    Complete Cleaning: $2,630/month

    Nu-Tread Services: $3,330/month

    Harvard Cleaning: $2,002/month (Did not include Historical Society)

 The proposal from Harvard Cleaning was incomplete, and therefore not considered, as they did not include the Historical Society and refused to submit pricing for this building.

Based on these proposals, starting in November 2013, Public Works began using Complete Cleaning Company, Inc. of Wood Dale, Illinois to perform custodial services at the Village’s two train stations and at the Historical Society.  Complete Cleaning Company, Inc. was initially hired on a month to month trial basis. Complete Cleaning Company, Inc. has been performing favorably for the last ten months and they are sensitive to the specialized needs of these buildings. The monthly costs for this service are $2,630 and the Public Works Budget includes sufficient funding to cover the expenses through the end of FY15 in account 101-7101-531-2111.  Staff has been satisfied with the service to date and would like to continue using this contractor moving forward through the end of the shortened fiscal year, ending December 2015. It is further anticipated that the next fiscal year will include funding for custodial services. As such, we would propose utilizing this company through December 2015.

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