The 2024 Public Works Department Operating Budget includes $488,000 for the purchase of road salt used for Snow & Ice Control Operations.

The Village recently received our sodium chloride purchase confirmation letter from the State's Department of Central Management Services (CMS). CMS conducts the Statewide Salt Bid for all municipalities to participate in.

The Village received a confirmation price from Morton Salt Inc., of Chicago, Illinois, at a cost of $77.43/ton. Staff intends to use the CMS contract during the 2023-2024 snow season. The bidder has been determined to be responsible and has worked successfully with the Village in the past. To secure salt from multiple vendors, Staff will bid out two salt contracts each year. The second contract is typically bid out prior to the snow season, to re-stock prior to major snow events. 

The State contract is valid through September 2024; and allows for a purchase of a minimum of 80% of our allotted 6,500 tons, up to a maximum purchase of 120%. 

Funds for this purchase are available in Account No. 101-7101-531900. Staff does not anticipate any purchases until January 1, 2024. It is understood that approval of the contract is contingent on the Board approval of the 2024 budget. 

RECOMMENDATION

It is recommended that the Village Board award a contract to Morton Salt Inc., of Chicago, Illinois, for the purchase of Sodium Chloride (Road Salt), at a unit cost of $77.43/ton, up to the budgeted amount, and authorize Staff to execute the necessary documents.