BACKGROUND

On December 2, 2013, the Village awarded a contract to Clean Cut Tree Service of Grayslake, IL for tree removals due to the Emerald Ash Borer (EAB). Clean Cut was determined to be the lowest responsible bidder out of six bids received.  This was the beginning of our EAB removals for the season and at that time Staff anticipated removing 700 trees annually at a cost of $237,511. The Village is now mid way through the second year and have completed our last bi-annual Parkway Tree EAB survey. The infestation has accelerated beyond our original estimates.  Based on the recent survey, Staff is estimating the need to remove an additional 1,700 ash trees in FY15.

Clean Cut has been able to remove the ash trees more efficiently than originally thought.  Clean Cut is willing to honor the same unit price for the expanded contract.

Staff is recommending the Village Board expand the ceiling of the contract with Clean Cut Tree Services to $814,030, an increase of $576,519.  The funds are available in the FY15 budget.

RECOMMENDATION

It is recommended that the Village Board expand the ceiling of the contract with Clean Cut Tree Service of Grayslake, IL to $814,030 for EAB Tree Removal.