Since 2015, the Engineering Division of Public Works has successfully utilized a consulting firm to assist with construction inspection for the annual Street Resurfacing Program and the annual Street Reconstruction Program.  As typical with the annual street programs, Engineering Division Staff will still be the Resident Construction Engineers for these projects.

On March 6, 2023, the Village Board awarded a one-year Engineering Services contract for Construction Inspection for the Resurfacing Program and MFT Reconstruction Program to Doland Engineering, LLC of Palatine, IL. In addition to providing rates for the services in FY2023, the firm was also requested to provide rates for similar services in FY2024 through FY2026. Upon satisfactory completion of the first year of work, the Village has the option to extend the contract for an additional three years at the hourly rates provided in the proposal.  

Per contract terms, this would be the first of three possible one-year extensions. Engineering Staff has been pleased with Doland Engineering, LLC performance and recommends the one-year contract extension with a 3.8% increase in hourly rates, as submitted in the proposal. The term of the extension would conclude in December 2024.

Funding is included in the current budget Capital Projects Fund account number 401-7101-550300 (ST9008) ($220,000).

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension to Doland Engineering, LLC of Palatine, Illinois, for Construction Inspection Professional Engineering Services for the 2024 Resurfacing & Reconstruction Programs, at the not-to-exceed amount of $220,000 and authorize Staff to execute the necessary documents.