The 2024 approved budget for Building Maintenance Services includes a line item of $260,000 for custodial services at eight primary municipal facilities. These locations have been designated as:  Village Hall, Police Department, Senior Center, Train Station (Downtown), Train Station (Arlington Park), Fire Station #2 Administration, Public Works, and the Historical Museum.

Historically, the Village utilized three contracts for the custodial services at municipal facilities. Staff combined the three contracts to streamline performance feedback, manage consistency in service, simplify billing, and find cost savings. Further, the scope of services within this contract clearly defines service intervals and times specific to each of the eight Village facilities, since each building serves a unique function.

On March 20, 2023, a one-year contract with five possible one-year extensions was approved. The contractor has offered to extend the contract with an increase of 2.5%, which is within contract terms. Staff has been satisfied with the custodial services provided by Crystal Maintenance Service and recommends the approval of the first of five one-year extensions. 

Funds are available for these services in Account No. 101-7101-521110.

RECOMMENDATION

It is recommended that the Village Board approve a one-year contract extension for Custodial Services for Municipal Buildings with Crystal Maintenance Service of Mount Prospect, Illinois, and authorize Staff to execute the necessary documents.