The approved 2024 Capital Improvement Program (CIP) includes $4.2 million in funding for Watermain Replacements and $1.3 million for the Road Resurfacing Program necessary to complete the Annual Watermain Replacement Program to replace aging watermains throughout the Village and resurface the impacted roads. The Public Works Department evaluates and prioritizes watermain replacement based on defect severity, occurrence interval of failures, service reliability, neighborhood impacts, associated capital construction projects, and other related parameters. This year’s project proposes the replacement of over 10,000 linear feet of watermain. 

The bid document included a base bid and three alternates, and also includes resurfacing of all project streets. The alternates included sections of watermain replacement throughout the Village to leverage available funds to maximize reduced pricing from economies of scale and areas of watermain improved.  Based on the pricing received and available budget, Staff recommends the award of the base bid only. 

This project was duly advertised and seven different bid proposals were publicly opened on February 13, 2024.  Holiday Sewer and Water was the lowest apparent responsible bidder, with the base bid and alternates. The Village’s design engineer has reviewed the contractor’s qualifications and references and recommends proceeding with Holiday Sewer and Water and Staff concurs with their recommendation. 

The bid amount is under the engineer’s estimate, which was based upon last year's awarded unit prices and within budget. 

BIDDER BASE BID

Holiday Sewer and Water $4,875,000.00
J Gongdon Sewer Service $5,149,711.15                  
Alamp Concrete $5,214,796.22             
Gerardi Sewer and Water $5,283,432.40             
John Neri Construction $5,347,846.15               
Szabo $5,730,522.00             
Trine Construction $6,027,341.31                  
Mauro Sewer                          $6,093,428.05     

Funds for these improvements are available in Account No. 505-9001-550250 (WA9001) and 401-7101-550300 (ST9008). The balance of the budget line item will be used for directional drilling of watermain on the Ridge/Beverly reconstruction program.
 
RECOMMENDATION

 
It is recommended that the Village Board award a contract for the 2024 Annual Watermain Replacement Program, which includes road resurfacing to the lowest responsible bidder, Holiday Sewer and Water of Wauconda, Illinois, in an amount not-to-exceed $4,875,000 and authorize Staff to execute the necessary documents.