BACKGROUND

On December 2, 2013, the Village awarded a contract to Clean Cut Tree Service of Grayslake, IL for EAB stump removal and restoration.  Clean Cut was determined to be the lowest responsible bidder out of seven bids received.  This was the beginning of the most intense period of the EAB infestation and staff originally anticipated utilizing the contract for an estimated 700 trees at an annual contract amount of $58,262.  The Village is now mid way through the second year of the contractual EAB work and have completed our last bi-annual Parkway Tree Survey.  The infestation has accelerated beyond staff's original estimates.  Based on the recent survey, staff is estimating the need to remove an additional 1,700 ash tree stumps in FY15.

Clean Cut has performed well and Staff recommends expanding their contract.  The funds for contractual assistance are available in the current FY15 for this proposal.

Staff is recommending the Village Board expand the ceiling of the contract with Clean Cut Tree Service for the EAB related tree stump removal and restoration to $188,151.68, which is an increase of $129.889.68. The funds are available in the FY15 budget.

RECOMMENDATION

It is recommended that the Village Board expand the ceiling of the contract with Clean Cut Tree Service of Grayslake, IL to $188,151.68 for EAB Tree Stump Removal.