BACKGROUND
On April 25, 2011, the Village Board approved a three-year contract with Olive Grove Landscaping for restoration of turf areas disturbed by water main breaks, sewer repairs, snow plow damage, and tree removals. The original contract expired on April 25, 2014, and allows for up to three one-year extensions. Per contractual policy guidelines, the Village can extend an existing contract up to the original length of time, upon mutual agreement, and Village Board approval. Olive Grove Landscaping has indicated that they would like to extend the contract for one additional year without an increase in price. Annual quantities vary, but the annual value of this contract remains relatively consistent, at approximately $50,000 per year. The restoration services and unit pricing listed below are the same as the original bids submitted by Olive Grove Landscaping in 2011 and will not increase during this extended period.
Restoration Price
Hydro Seed $2.95/ sq. yd.
Seed Blankets $3.25/ sq. yd.
Sod $4.45/ sq. yd.
Staff recommends extending the landscape restoration contract with Olive Grove Landscaping for an additional year per the original contract terms. Olive Grove Landscaping has performed well and continues to provide responsive and professional service. If approved, this contract extension would expire on April 25, 2017.
RECOMMENDATION
It is recommended that the Village Board extend the current landscape restoration contract with Olive Grove Landscaping of Carol Stream, Illinois for an additional year at bid unit pricing, with an estimated total expenditure of $50,000 and authorize the execution of the necessary agreements.