The current 2016 budget for the I.T. Equipment Replacement Program fund provides for the annual replacement of Village computer equipment. The I.T. Division has selected Dell Computers for standardizing desktop PC’s, which provides a uniform installation process and cuts repair costs and replacement parts. Initially, bids were submitted and received on February 23, 2016. Staff believed the prices were too high, so, on April 4, 2016, the Village Board rejected all of the bids. Staff then re-solicited prices for the computer replacement program. Staff received three proposals which were opened on April 11, 2016:
Vendor Unit Price Total Price
Dell Marketing L. P. $602.87 $37,980.81
Better Direct LLC $641.71 $40,427.73
BIT Direct Inc. $707.56 $44,576.28
The lowest price Staff received on February 23, 2016 was $674.31 each, totaling $42,481.53. By re-soliciting proposals, Staff has saved $71.44 per computer or $4,500.72 in total savings.
RECOMMENDATION
It is recommended that the Village Board authorize the purchase of 63 Dell computers for a cost of $37,980.81 from Dell Marketing L.P., Round Rock, TX.