BACKGROUND

The budget for the fiscal period ending December 31, 2016 includes $550,000 for the purchase of road salt used for Snow and Ice Control Operations.  The Village recently received our sodium chloride purchase confirmation letter from the State's Department of Central Management Services (CMS).  CMS conducts the Statewide Salt Bid for all municipalities to participate in.  The Village received a confirmation price from Compass Minerals America Inc. at a cost of $45.08/ton.

The State contract allows for a purchase of a minimum of 80% of our allotted 4,000 tons, up to a maximum purchase of 120%.

Every year, Public Works bids out two salt contracts for the upcoming season.  The first contract let in the spring is solely with the Village, and this contract let in the fall is through the State program.

RECOMMENDATION

It is recommended that the Village Board award a contract to Compass Minerals America Inc. of Overland Park, Kansas, for the purchase of up to 4,800 tons of Sodium Chloride (Road Salt) at a unit cost of $45.08/ton, for a total cost of $216,384 and authorize the execution of the necessary agreements.  The bidder has been determined to be responsible and has worked successfully with the Village in the past.