BACKGROUND

Bid packages were sent to local water meter service and backflow device service providers. These bids are for three-year contracts. It should be noted that for both of these contracts the bids are based on estimated quantities.  Actual annual costs will vary but all work will be based on the awarded unit prices. The total bid prices shown below were determined by taking last year's actual quantities and applying the various unit prices. This provided the ability to compare the bidders, although the exact amount of money spent cannot be determined in advance.  The bids are tabulated as follows:

BIDDER                                                  DIVISION A           DIVISION B-1

Taylor Plumbing  Wheeling, IL                     $121,260                    N/A

American Backflow Inc. Wauconda, IL          $123,133                   N/A

Alpine SAP Inc.  Carol Stream, IL                 $125,482                    N/A

Skirmont Mechanical   Elgin, IL                     $138,324                    N/A

T & J Plumbing Inc. Chicago, IL                    $178,446                    N/A

HBK Water Meter Srvs.   Palatine, IL             $161,700                $194,675

Calumet City Plumbing   Calumet City, IL      $199,395                     N/A

Geostar Mechanical   Rockford, IL                 $275,800                     N/A

M. E. Simpson Inc.   Valparaiso, IN                    N/A                    $304,550

For Division A (Backflow Device Service), the lowest cost proposal came from Taylor Plumbing of Wheeling, IL.  Taylor Plumbing has performed this same contract in the past for Arlington Heights in a satisfactory manner.  

For Division B (Water Meter Service), the lowest bid cost was submitted by HBK Water Meter Services of Palatine, Illinois.  HBK has successfully executed this contract in the past and their bid submittal is in compliance with the specifications. HBK Water Meter Service has provided excellent water meter service to our residents and businesses in the past. 

RECOMMENDATION

It is recommended that the Village Board award a Backflow Device Service Contract (Division A) to Taylor Plumbing in accordance with the unit prices and the budgeted amount not to exceed $185,000.  It is also recommended that the Village Board award a Water Meter Service Contract (Division B) to HBK Water Meter Service Company in accordance with the unit prices and not to exceed amount of $136,000.