The High Profile Landscape Maintenance contract covers the complete landscaping maintenance of 36 locations throughout the community. These areas are highly visible to the public and are maintained to the highest quality standard. The Village is responsible for the maintenance of these areas, including turf maintenance, flower installation/maintenance, mowing, fertilizing, edging, aerating, sprinkler maintenance and general litter removal. A bid opening was held on March 24, 2017 at 11:00 AM. The following seven bids were opened and publicly read aloud:
BIDDER TOTAL ANNUAL BID PRICE
City Escape Garden Chicago, IL $55,295
Milieu Design Wheeling, IL $55,590
Acres Group Wauconda, IL $57,307
Olive Grove Landscaping St. Charles, IL $71,940
KGI Landscaping Skokie, IL $72,128
Flecks Landscaping Wheeling, IL $84,588
Local LawnCare Naperville, IL $110,318
City Escape Garden of Chicago, IL is the lowest responsible bidder.
The bid is for weekly maintenance and Staff anticipates utilizing 35 cycles during the year. The contract is for three years with three possible one-year extensions. The weekly price is fixed for the first three years and has an optional once per extension price escalator of no more than half of the Consumer Price Index.
The bid from City Escape Garden of Chicago, IL was the lowest bid received at $55,295. Staff is recommending that the Village award the contract to City Escape Garden as the lowest responsible bidder. Staff has checked their references and all are favorable. These references include the Villages of Oak Park and Berwyn, as well as the Chicago Departments of Transportation and Aviation.
RECOMMENDATION
It is recommended that the Village Board award the three-year contract to the lowest responsible bidder, City Escape Garden of Chicago, Illinois, for the not-to-exceed total annual bid price of $55,295 and authorize Staff to execute the necessary documents.