One component of the new Police Station project will be the renovation of a portion of the 4th floor of the Municipal Building for long term evidence storage.   Legat Architects has designed the renovation of a portion of the 4th floor and Riley Construction has bid sub-contractors for the construction work of this space.  A separate item includes the removal and re-installation of the existing Bradford storage system located in the existing Police Department to the finished space on the 4th floor.  Utilization of the existing storage system is not only environmental friendly, but more cost effective than purchasing a new system in its entirety.

It is important to disassemble and relocate this high density Bradford storage system and for long term evidence storage prior to the full Police Station move to the temporary location in order to maintain a secure chain of custody for the evidence.  A negotiated price with Bradford has been obtained for $30,370.00.  The high density storage systems are propriety to Bradford Systems.    The Bradford storage system has a “lifetime” warranty on all structural components including the carriages frame and rail.  If we have another vendor move this equipment all Bradford lifetime warranties will be null and void.  In addition to Bradford Systems relocating the system, they will provide a new warranty that includes 5-years on all moving parts and one year of labor.  Funds are budgeted in the Furniture, Fixtures, Equipment (FF&E) account for fiscal year 2018 and 2019.  However, some items such as this for FF&E, are occurring earlier.  Therefore, a budget amendment is needed.

Recommendation

It is recommended that the Village Board waive competitive bidding requirements and authorize an agreement with Bradford Systems of Bensenville, IL in the amount of $30,370.00 and approve a budget transfer from Reserves to account 431-9013-571-5010 EQ1610.