In 2014, the budget for the MFT Street Reconstruction Program was $2.1 million, in 2015, the project budget was $2 million (80% STP funded and IDOT administered), in 2016 the project budget increased to $4.9 million and in 2017, the MFT Street Reconstruction Program budget will also have a $4.9  million budget. 

In 2015, the Engineering Department used HLR to assist with Construction Inspection due to the increased submittal requirements necessary for STP funds. In 2016, the Engineering Department again used HLR services for Construction Inspection due to the increased work load associated with the increased budget. In 2017, the Engineering Department is requesting two Construction Inspectors to assist Staff with construction layout and inspection to ensure compliance with the plans and specifications. The one-time increase of an additional inspector will allow Village Staff to begin assessing streets and begin preliminary work for the 2018 Street Reconstruction while still maintaining coverage of the 2017 construction project.

As typical with the annual street reconstruction and street resurfacing program, the Engineering Department will be the Resident Construction Supervisor for this project.

The Engineering Department requested proposals from consultants for Professional Engineering Services for a Construction Engineering Inspector as shown on the attached report.

After careful review of the proposals, the Engineering Department is recommending HLR, Inc for Construction Engineer Inspector. The selected personnel from HLR, Inc have successfully performed these services for the Village for the 2015 MFT/STP Nichols Road and Walnut Avenue Pavement Reconstruction Project and the 2016 MFT Street Reconstruction Project.  Additionally, HLR has assisted with the plan preparation for the 2017 MFT Street Reconstruction Program.

The estimated cost was calculated by estimating the total straight time hours (8 hour working days) from June 2016 to November 2016. The overtime hours were estimated by evaluating the overtime hours used in the 2015 and 2016 Construction season.

Funding is included in the current budget under account number 101-5001-524-2005.

RECOMMENDATION

It is recommended that the Village Board authorize execution of an agreement with HLR, Inc an amount not-to-exceed $160,000 for Construction Engineering Services.