In preparation for relocating police operations to a temporary facility, the Village solicited proposals for one-way commercial moving services. Request for Proposals were sent to 15 vendors.  Five contractors submitted proposals. The scope of work required the selected vendor to: provide packing crates and then move furniture, equipment, files, and supplies from the current police station to locations which include Public Works (holding site for to be auctioned assets) and the temporary police facility (1500 Shure Drive). 

After reviewing the proposals, Staff selected two companies to interview to discuss their respective proposal based on cost, qualifications and completeness of submittal.  

                        Vendor                                                                   Proposal Amount

                        1.  Armstrong Relocation Company                             $36,205.00

                        2.  3MD Relocation Services                                       $43,056.75

               3.  Ace Relocation Services                                         $43,245.00

                        4.  Hollander Storage & Moving                                   $65,000.00

                        5.  Federal Moving & Storage                                      $67,621.00

Armstrong Relocation Companies did not provide a complete response to the RFP and their proposal lacked sufficient detail regarding move operations.

Staff is recommending the commercial moving services contract be awarded to 3MD Relocation Services. Their proposal complied with all of the specifications and was sufficiently detailed. Additionally, they had excellent references and have similar experience with moves of a scope comparable to the Police Department project.  The cost for their proposal is within the budget for this item.

RECOMMENDATION

It is recommended that the Village Board reject the proposal from Armstrong Relocation Company for being nonresponsive and approve a contract for moving services for the Police Department with 3MD Relocation Services of Melrose Park, IL in an amount of $43,056.75.