The FY17 Public Works Department's budget includes $525,000 for the purchase of road salt used for Snow & Ice Control Operations. The Village recently received our sodium chloride purchase confirmation letter from the State's Department of Control Management (CMS). CMS conducts the Statewide Salt Bid for all municipalities to participate in. The Village received a confirmation price from Compass Minerals of Overland Park, KS, at a cost of $45.08/ton. This year, the Village was able to choose a renewal option at a unit price not-to-exceed a 10% increase. Our vendor submitted a price that was the same as the 2016-2017 season with no increase. The bidder has been determined to be responsible and has worked successfully with the Village in the past.

The State contract allows for a purchase of a minimum of 80% of our allotted 4,000 tons, up to a maximum purchase of 120%.

RECOMMENDATION

It is recommended that the Village Board award a contract to Compass Minerals of Overland, Kansas, for the purchase of up to 4,800 tons of Sodium Chloride (Road Salt) at a unit cost of $45.08/ton, for a total cost of $216,384 and authorize the execution of the necessary agreements.