Asphalt Maintenance is one of the key responsibilities of the Public Works Department.  Every year crews perform pothole repairs, patching, and crack sealing.  Over the years, Staff has been satisfied with contractual spray patching as a tool for asphalt maintenance.  Spray patching is a unique process where emulsion and stone are sprayed into a pothole.  The process is controlled safely from inside a truck and usually takes a one-person crew to complete.  The result is a pothole repair that far outlasts the "throw and go" process that uses cold mix asphalt that has to be repeatedly placed into potholes.  Public Works has been contracting spray patching for six years and has not seen a single failure to date.                         

The Village has an existing one-year contract with Pothole Pros for Spray Patching, which was originally authorized by the Board on April 4, 2017.  Staff is requesting Village Board approval to extend the existing contract for spray patching to Pothole Pros for one additional year. Pothole Pros is willing to extend the contract for one additional year with no price increase to the hourly rate. This rate includes all labor, equipment, and materials needed to complete pothole patching. The proposed contract will not exceed the budgeted amount of $90,000 from account 101-7101-531-2115.

RECOMMENDATION

Staff recommends that the Village Board award a one-year contract extension  to Pothole Pros of Elgin, Illinois, for Asphalt Spray Patch, at an hourly rate of $253/hour, up to a maximum of $90,000 and authorize Staff to execute the necessary documents.