| | | | | | | | | | Item: | Survey and Drafting Services for the 2019 Street Reconstruction & Rehabilitation Program (AHE #MFT2019) | | Department: | Engineering |
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| | | | | | | | | | | The Engineering Department is in the process of identifying the streets to be included in the 2019 MFT Street Reconstruction and Street Rehabilitation Program. The first step in the design process is to perform the necessary topographic surveys that will be used as the base for design. Our past experience has shown that this work is efficiently handled through a professional service contract with a qualified engineering survey firm that uses specialized survey equipment. The survey equipment first collects the topographic data and then interfaces with our AutoDesk CAD program; this provides a layout of the street along with the topographic data.
In the fall of 2017, the Engineering Department submitted a RFP for consultant firms to provide a cost per lineal foot to complete this work for four consecutive years. As part of the RFP, we also requested that consultants provide a lump sum cost to convert the collected utility data into the Village of Arlington Heights GIS format. At that time, Thomas Engineering Group (TEG) was awarded the contract and adequately performed the drafting and survey services. The cost proposed by TEG for the second year was $2.10 per linear foot which was the lowest of the four firms that submitted proposals. TEG has agreed to extend the contract for a second year with a cost increase of 3% to rate of $2.10 per linear foot and $1784 lump sum for the GIS data import.
The Engineering Department anticipates the 2019 MFT Street Reconstruction and Street Rehabilitation Program to be approximately 3.0 miles (15,840 linear feet) for a total contract amount of $35,048 which includes the GIS data import. The surveys will be performed as weather allows during fall construction and is scheduled to begin in the spring of 2019.
Funding for the 2019 MFT General Survey and CAD Drafting Services for the Street Reconstruction and Street Rehabilitation Program is included in the current budget under account number 401-5001-571-50-30 project number ST 9008.
RECOMMENDATION
It is recommended that the Village Board authorize an extension of the agreement with Thomas Engineering Group in an amount not-to-exceed $35,048 to perform the General Survey and CAD Drafting Services for the 2019 Street Reconstruction and Street Rehabilitation Program.
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