The Public Works Department has an existing contract with Red Zone Robotics of Pittsburg, PA for the televising, reporting, GIS integration and condition assessment of our large diameter storm water collection system. The contract is set to expire in January 2019. This type of contract is an important tool for Public Works to maintain and schedule capital improvements to the existing storm water collection system. This contract is for the annual “Stormwater Televising, Mapping & Condition Assessment” for the Storm Water Control Fund in the amount up to $500,000.

Per Village policy, contracts can be extended with Board approval, up to the original term of the contract. This would be the first of three possible extensions. The contractor has offered to extend the contract for 12 months without an increase in price. The term of the extension would begin in January 2019 and conclude in December 2019.

If this contract is rebid, the chances for unit price increases are high, as these rates are primarily labor based and hourly rates have increased over the last three years. While the total costs are dependent on the actual quantities used, Public Works expenditures will not exceed the budgeted amount. The bidder has been determined to be responsible and the contract extension meets specifications.

RECOMMENDATION

It is recommended that the Village Board award a one-year contract extension to Red Zone Robotics of Pittsburg, PA at bid unit prices up to the budgeted amount and to authorize execution of all necessary documents.