For the past few years the Public Works Department has participated in the Municipal Partnering Initiative (MPI) group bid for Concrete Flat Work. MPI is a collaboration of more than 18 local municipalities that jointly bid out maintenance contracts to benefit from economies of scale.

Bids for the Concrete Flatwork were duly advertised and publicly opened by the Village of Mount Prospect on behalf of MPI on March 4, 2019. This MPI bid was jointly bid for the Villages of Mount Prospect, Glenview, Rolling Meadows, Wilmette, Northfield and Arlington Heights. The duration of the bid is for 2 years with the option to extend with a nominal increase for two separate one year extensions. The total bid price for all municipalities is listed below:

BIDDER                                                               TOTAL

Schroeder & Schroeder, Skokie, IL                      $604,355*

D ’Land Construction, Bensenville, IL                  $757,075*

A. Lamp Concrete, Schaumburg, IL                     $792,025*

Summit Construction, Chicago, IL                      $1,084,810*

*This number is based upon an estimated quantity of units from the collective municipalities.

The contract for Concrete Flatwork generally includes unit prices and procedures for restoration/construction related to street, driveway apron, sidewalk, curb and catch basin concrete work. Unit prices are also included for traffic control and tree grate installation. While the total costs are dependent on the actual quantities used, Public Works expenditures will not exceed the total budgeted amount. The Budget Account Numbers for this work are 101-7101-531.21-15 ($185,000) & 505-7201-561.21-30 ($125,000). The Village has worked with Schroeder & Schroeder in the past with favorable experiences. They have been determined to be responsible and their bid meets specifications.

RECOMMENDATION

It is recommended that the Village Board award the competitive bid received by the Municipal Partnering Initiative from the low responsible bidder, Schroeder & Schroeder of Skokie, Illinois and approve the two year contract issued by MPI to Schroeder & Schroeder for the Concrete Flatwork at bid unit prices up to the budgeted amount and further authorize execution of a contract regarding this engagement.