Asphalt Maintenance is one of the key responsibilities of the Public Works Department.  Every year crews perform pothole repairs, patching and crack sealing.  Over the years, Staff has been very satisfied with Spray Patching as a contracted tool for asphalt maintenance.  Spray Patching is a unique process where emulsion and stone are sprayed into a pothole.  The process is controlled safely from inside a truck and usually takes only a one-person crew to complete.  The result is a pothole repair that far outlasts the "throw and go" process using cold or hot mix asphalt.  Public Works has been contracting spray patching for seven years and has not seen a single failure to date. 

On April 16, 2019, a public bid was held and one bid was opened and read publicly aloud.

BIDDER                             BID PRICE / HOUR

Pothole Pros  Elgin, IL            $212 / hour

The bid was designed as an hourly rate.  This rate includes all labor, equipment and materials needed to complete the job.  The proposed contract is a not-to-exceed $90,000.  Staff will meet with the contractor daily and provide assigned routes.  Pothole Pros has satisfactorily performed this work for the Village of Arlington Heights in the past. Therefore, Staff recommends Pothole Pros for the award of the 2019 Asphalt Spray Patching Contract.

Funds are available in Account No. 101-7101-531.21-15.

RECOMMENDATION

It is recommended that the Village Board award the sole responsible bidder, Pothole Pros of Elgin, Illinois, the 2019 Asphalt Spray Patching contract at the hourly rate of $212/hour, up to a maximum of $90,000 and authorize staff to execute the necessary documents.