The 2019 Public Works Operating Budget includes $425,000 for the purchase of sodium chloride used in the Village's Snow & Ice Control Program.  This year, Staff has again split our anticipated salt needs over two contracts. 

One contract will be in cooperation with the State Office of Central Management Services (CMS) and is typically awarded in the end of summer, and the other will be an independent bid.  Staff began this method of splitting our salt purchases after a salt shortage, in order to spread our risk and have two vendors under contract, in case of trucking or material shortages.

On May 9, 2019, the Village held a public bid opening where the following bids were opened and read aloud:

Vendor                                                       Unit Price           Alternate #1

Detroit Salt  Detroit, MI                              $78.45/ton          $78.45/ton

Cargill  North Olmsted, OH                          $79.56/ton          $79.56/ton

Midwest Salt  West Chicago, IL                    $93.00/ton          $93.00/ton
Compass Minerals  Overland Park, KS          $94.07/ton          $94.07/ton

Conserv FS  Woodstock, IL                          $98.00/ton          $98.00/ton

Morton Salt  Chicago, IL                             $101.09/ton         $102.09/ton

The base bid was for delivery on or before 12/7/19 and used to fill the Village's dome before the season.  Alternate #1 is used for additional salt deliveries as needed after 12/7/19.

Funds for this purchase are available in Account No. 101-7101-531.31-90.

RECOMMENDATION

It is recommended that the Village Board award a contract to Detroit Salt of Detroit, Michigan at the bid unit costs, with the understanding that the total amount expended for Road Salt from this vendor will not exceed the earmarked amount of $78,450 and authorize Staff to execute the necessary documents.